OCEAN HILL ONE
PROPERTY OWNERS ASSOCIATION
P. O. BOX 323, COROLLA NC 27927
NOTICE OF FALL MEETING
The semi-annual meeting of Ocean Hill One Property Owners Association will be held on Sunday, October 12, 2014, in the Corolla Library at 2:00 p.m.
Social: Our owners’ social will be held before the meeting on Saturday evening, Oct 11, at 6:00 pm, at the Ish’s at 1203 Bismark. BYOB. The menu will be salad, pizza and lasagna from Pasquale $15 per person payable that night. Please let us know by email if you plan to attend, or call 252-457-1013.
The Agenda for the Sunday meeting is as follows:
Welcome from the President
Approval of the Minutes of the following Meetings: Fall 2013 (including the adjourned continuation of that meeting held on November 1, 2014) and Spring 2014, all as posted on the Association’s website
Road Project Report
Front Entrance Improvement Options
Membership Vote: 2014 Dues and Budget
Nominating Committee Report
Membership Vote: 2014 Board of Directors
Other Old Business
Motion to adjourn
The minutes of all Owner Meetings since 2006 and all Board Meetings since 2012 can be read on the Association website at www.oceanhill.org. If you have misplaced your User ID and/or Password, e-mail Ed Cornet at email@example.com.
Election of New Board of Directors: Under our new Bylaws, the terms of all 7 of the current directors will expire immediately upon election of the new Board at this meeting and, for the first time, our Board members will have “staggered” terms for all 7 directors. At this meeting, 2 directors will be elected for a 1-year term, 2 for a 2-year term, and 3 for a 3-year term. In subsequent years, the Owners will elect directors to fill vacancies created by the normal expiration of directors’ terms, in each case for a 3-year term. A Nominating Committee has been established and has recommended the following candidates for election to fill the “staggered” terms:
1-year term – Ed Cornet and Rich Young
2-year terms – John Kish and Margaret Binns
3-year terms – Bill Collins, Stacey McConnell and Gary Miller
Attached is a brief biographical description of each of these candidates.
Under the Bylaws, nominations may also be made from the floor. Acceptance of nomination is required before a candidate’s name can be placed in formal nomination.
Proxies: All owners who are not planning to attend the semi-annual meeting are asked to return their completed and signed proxy forms (attached to this notice) by mail to OH1POA, Box 323, Corolla, NC 27927, or by a scanned attachment to an e-mail to Secretary Bill Collins at firstname.lastname@example.org or to any other board member. Completed and signed proxies will also be accepted at the meeting. Please be sure to indicate clearly:
-The name(s) of the lot owner(s) granting the proxy
-The lot number(s) granting the proxy
-The name(s) of the person(s) authorized to vote the proxy on behalf of the lot owner(s)
Pursuant to our Bylaws and NC law, proxies must be signed by at least one record owner of an OH1 lot and must represent the concurrence of all other record owners. Proxies may be revoked by any record owner of the lot at any time prior to the end of the meeting. Unsigned proxies cannot not be accepted.
The Board of Directors, OH1POA
Dated: September 11, 2014
Biographical Information of Candidates
Margaret Binns – My mom, Ercell Binns, and my husband Pat Mahon and I, own a house at 1202 Coral Lane that we built in 1988 and added to in 1999. We rent during the season but I'm in Corolla for 4 or 5 weeks in the spring and fall. After 34 years with the federal government, I retired 8 years ago. I was a member of the Senior Executive Service and managed several large IT and telecommunications organizations. We live in Gaithersburg, MD where I'm finishing several terms as president of the Garden Club. 2014 was my first year on the Board.
Bill Collins -- My wife Lynn and I have owned our home at 1213 Coral since 2006, and have resided here full time for the last 5 years. We rent to vacationers during summers, when we live at another location in Corolla. I have served on the OH1 Board for the last 2 years and during the current year have also served as Secretary and Assistant Treasurer. I have practiced corporate law for over 45 years as a member of the New York and Connecticut bars.
Ed Cornet – My wife Kathi and I have owned a home on Atlantic since 1993. We rented it for a couple of years, then used it as a summer home. We are now full time here. My work career has been as a scientist, aerospace industry management consultant and then a university business school professor. I have served on the Currituck County Economic Development Advisory Board and have served on the Ocean Hill Board in the past as OH1POA Board member, VP and President.
John Kish – My wife Jane and I have a house on Coral that we bought in 1994. We rent during the summers, but spend quite a bit of time here since we live in Chesapeake, VA. I have mechanical engineering and architecture degrees and serve on the Chesapeake Planning Commission. I have served on the OH1 Board during 2014 and am in charge of the committee that managed the construction of our new roads.
Gary S. Miller -- My wife Patty I built our home on Adriatic in 1997. We rent our house, and enjoy taking care of the property during the off season. I have a degree in Business Management. Before retiring in 2004, worked for PPL Electric Utilities, managing Customer Service Operations. While working for PPL, was active in business & community affairs, serving on the following Boards: Better Business Bureau of Eastern, PA (Board President 1986-89), Junior Achievement of Lancaster County (Board President 1985-87), Kiwanis Club of Lancaster (President 1995).
Stacey McConnell – My husband Chris and I bought our home at 1255 Atlantic Avenue in January 2011. We rent it out in the summer but use it in the spring and fall and for a week or two of the summer. We live outside Philadelphia and I am a trusts and estates lawyer in West Chester PA where I have practiced for the last 30 years. We look forward to spending more time in Corolla when our youngest of five children heads off to college in 2016.
Rich Young -- My wife and I have owned our OBX home for approximately 10 years. We rent our home in the summer but try to find as much time as possible to enjoy our home away from home. I have served on the OH1 Board for the last year and have enjoyed this opportunity to give back to our community. In my professional career I’m an accomplished Finance and Business Operations executive. My last position was VP, Operations for Nextel International. Thanks for the opportunity to serve on the Board.
The undersigned Ocean Hill One property owner of record hereby appoints _________________________________________ to vote on the owner’s behalf on any and all matters as may properly come before the Meeting of the Ocean Hill One Property Owners’ Association to be held on Sunday, October 12, 2014.
This proxy shall be valid only for the 2104 Fall Meeting (and any adjournment thereof), unless the owner states here a specific date on which this proxy shall expire: _________________ (if desired, specify here an extended expiration date)
Name____________________________________ Lot Number(s)_______________
Proxies may be submitted by mail to OH1POA, Box 323, Corolla, NC 27927, or by a scanned attachment to an e-mail to Secretary Bill Collins at email@example.com or to any other board member.
Civil Suit Use of Coral Stub 8-7-14
On August 7, 2014, Tom Nash, as our attorney of record and registered agent for service of process, was served with a lawsuit filed by Ocean Hill Commercial LLC, Swan Beach Corolla LLC and Ocean Hill Properties LLC against Jim Bickford, MidAtlantic Builders, OH1POA and the Currituck County Board of Commissioners. The plaintiffs, all corporations of Gerald and Chip Friedman among others, seek to open the Coral Lane stub west of NC-12 to commercial traffic.
The first count requests the judge issue a declaratory judgment ruling Coral Lane west of NC-12 to be a public road available for commercial use, and requiring the County to allow Friedman to abandon the recently developed access into the commercial property to the north of Distinctive Landscaping. The second count seeks to enforce a settlement agreement entered into between Bickford and Friedman in 2011. The third count requests that if the court does not allow the commercial use of Coral Lane, that it rescind the 1993 quit claim deed to the roads.
We have tendered defense of the lawsuit to our insurance carrier, Travelers. They have assigned the law firm of Parker Poe in Raleigh to represent us.
The court documents may be viewed by logging in and clicking on the Coral Stub Wetlands tab on the left hand column..
Spring Owners Meeting
A draft of the full minutes of the meeting (to be voted on at the October Owners’ Meeting) are posted on our website for your review. The two key business items were discussions of the community improvement ideas that six different owner committees developed. Those approved for this year have now been implemented. It was decided to defer decisions on front entrance improvements and possible new signage until the October meeting.
There was a good discussion among the owners and feedback to the Board about the draft document titled “Historic Covenant Interpretations and Precedents,” that was prepared by the Board and posted to the website for owner review in March. The intent of the document is principally to advise owners of the process for getting Board approval for new construction or alterations of an owner’s property and how past Boards have interpreted the language. As a result of these discussions the Board has revised the document and posted it on the website. If there are further issues, concerns or clarifications that need to be identified, please let the Board know and we can discuss the draft document again in October.
There was also a discussion of the document titled “Rules for Use of Ocean Hill Property” that captures in one place the rules established by this and previous Boards governing such matters as traffic on the roads and owner use of the 20-foot wide shoulder area that is part of Ocean Hill common property. This document is posted on the website.
Front Entrance – The current “Ocean Hill” sign on the north side of the entrance has been moved closer to NC 12. The “Coral Lane” white obelisk has been removed and replaced with a conventional street sign. The large green monster traffic regulations sign on the south side has been moved away from NC 12 for better readability after entering the subdivision.
Beach Accesses – All three beach accesses have had 16 ft of rollout walkway added across the toe of the dune, with posts and ropes on each side to make pedestrian access to and from the beach easier. Per the request of the Bismark access committee, two bike racks and one bench have been added close to Atlantic Avenue. All three beach accesses were sprayed with pre-emergent chemicals to hopefully combat the sand spur invasion we had last summer.
Meeting with Sheriff Lt. Banks
Board members Bill Collins, John Kish and Ed Cornet met with Sheriff Lt. Jason Banks to discuss law enforcement issues facing Ocean Hill. Lt. Banks stated that he now has four deputies on duty in Corolla and four more in Carova at all times during the summer. They do not have a fixed patrol schedule for any subdivision, but if owners or guests observe any violations Lt. Banks requested that they call the Sheriff’s dispatcher at 252-232-2216 to report such matters as on-street parking, failure to observe speed limits or stop signs, trespassing, vandalism, fireworks, loud noise or any other nuisance from a neighboring home. Our experience is that the deputies handle these situations in a very professional and effective manner when called.
We requested that Lt. Banks park a patrol vehicle at the Adriatic intersection to deter trespassing across private lots on Ionian and Adriatic from homes in the Villages at Ocean Hill. This nuisance still persists despite the new fence. We have contacted the new President of the Villages to discuss the matter. See the website “Trespassing” section for more in-depth notes of the meeting with Lt. Banks.
Other Community Issues
Trash on the streets – Most owners in the community have their trash cans moved back to their house by the evening of each trash pick-up day. However, about 20 of our over 100 homes do not do so consistently. Not only are the cans unsightly, but they get knocked over by wind or cars, leaving trash on the streets. This is not the appearance, nor the odor that we want our guests to experience when they walk or bike along our newly paved roads. Owners at the April meeting felt that maybe the owners of these rental homes are unaware that this is a problem. It was recommended that owners be contacted to make them aware of the issue when it occurs. Hopefully they will make arrangements with their rental company or one of several private vendors to return the cans each trash day.
Overflow Parking – Another issue noted at the April meeting is that a few homes do not seem to have adequate parking for their rental guests, forcing the overflow onto the street, where the cars may be ticketed, or onto the owner’s lawn area above their septic system. Two owners already have had to replace their septic system due to compromise from parking. Owners at the April meeting felt that it is likely that owners are not aware of the issue or its consequences, so communication with owners was urged.
Fall Owners Meeting Agenda Items - Sunday October 12th 2pm, Corolla Library
Agree on Front Entrance Improvements – Among the infrastructure improvements considered for 2015 is a new entrance sign including landscaping. The general consensus so far is for a more distinctive sign, with more visual impact, closer to Route 12, and something that distinguishes us from the Villages. Other than the county height restriction of 6 feet, we have many options in terms of style (traditional, casual, beachy, something different); shape (a rectangle or free form shape; lettering style; wording (Ocean Hill, Ocean Hill 1, Ocean Hill One …); colors; and other design features . We are eager to receive any ideas, suggestions, or sketches. Please provide your thoughts to Karen Ish (firstname.lastname@example.org or 252-232-0394), Alicia McDonnel(email@example.com or 252-453-4968) , Jodi Beshara firstname.lastname@example.org or 252-453-8050) or Margaret Binns(email@example.com or 301-990-7506). Proposals considering all the input will be presented at the October homeowner's meeting for final approval.
Approve 2015 Dues and Budget – Please provide the Board with your input for other needed capital improvements and additional infrastructure maintenance needs.
Elect 2015 Board of Directors – Please consider serving your community with a three-year term as a Board member. Contact any current or former Board member to get an idea of the responsibilities and time commitment required.
REALTOR INFORMATION LINKS
Articles of Incorporation